Batch Processing

Process hundreds of documents automatically and efficiently

1000+

Files/Batch

10GB

Max Size

24/7

Processing

99.9%

Success Rate

What is Batch Processing?
Automated system for processing large volumes of documents efficiently

Batch Processing allows you to upload and process hundreds or thousands of documents simultaneously. Perfect for digitizing archives, processing incoming document flows, or migrating existing document libraries to your knowledge base.

How It Works

Upload multiple files or entire folders. Our system queues, processes, and analyzes each document automatically. You can monitor progress in real-time and receive notifications when batches are complete.

Processing Methods
Multiple ways to process your documents in batches

File Upload Batches

Upload multiple files at once

  • • Select up to 1000 files simultaneously
  • • Drag and drop support for easy uploading
  • • Automatic duplicate detection
  • • Progress tracking for each file

Folder Processing

Process entire directory structures

  • • Upload entire folders with subdirectories
  • • Maintain folder structure in knowledge base
  • • Recursive processing of nested folders
  • • Automatic file type filtering

Scheduled Processing

Automate recurring document processing

  • • Set up regular processing schedules
  • • Monitor watched folders automatically
  • • Email notifications on completion
  • • Custom processing rules and filters

Filtered Processing

Process documents based on specific criteria

  • • Filter by file type, size, or date
  • • Content-based filtering rules
  • • Metadata-driven processing
  • • Custom naming and organization
Processing Pipeline
How documents move through the batch processing system
1

Queue Management

Files are organized in processing queues based on priority, size, and complexity. System resources are allocated efficiently across multiple batches.

Queue Status: Pending → Processing → Completed/Failed
2

Document Analysis

Each document is processed through our Document Intelligence pipeline: text extraction, entity recognition, content analysis, and metadata generation.

Processing: OCR → NLP → Entity Extraction → Indexing
3

Knowledge Integration

Processed documents are integrated into your knowledge base with proper categorization, cross-references, and searchable indexes.

Integration: Categorization → Cross-linking → Search Indexing
4

Quality Assurance

Automated quality checks ensure processing accuracy. Failed or problematic documents are flagged for review and can be reprocessed with different settings.

QA Checks: Content Validation → Accuracy Score → Error Detection
Monitoring & Control
Real-time batch processing management and monitoring

Real-Time Progress

Monitor processing progress with detailed statistics: files processed, success rates, estimated completion times, and resource usage.

Batch Control

Pause, resume, or cancel batch processing jobs. Adjust priority levels and allocate resources dynamically based on business needs.

Error Handling

Automatic retry mechanisms for failed documents. Detailed error logs and recommendations for resolving processing issues.

Team Notifications

Email and in-app notifications for batch completion, errors, or when manual intervention is required for specific documents.

Best Practices
Optimize your batch processing for maximum efficiency

Recommended Practices

  • Group similar document types together
  • Process during off-peak hours when possible
  • Use descriptive batch names and metadata
  • Monitor initial batches before large deployments
  • Pre-organize files in logical folder structures

Avoid These Issues

  • Don't mix different file encodings in one batch
  • Avoid extremely large files (>100MB) in big batches
  • Don't process during system maintenance windows
  • Don't ignore failed document warnings
  • Avoid duplicate uploads without checking existing files
Getting Started
Start processing documents in batches
1

Prepare Your Documents

Organize your files in folders, remove any corrupted or unwanted documents, and ensure file formats are supported.

2

Access Batch Processing

Navigate to Files → Batch Processing in your workspace. Select the upload method that best fits your needs (individual files or folders).

3

Configure Processing Settings

Set processing options, metadata requirements, categorization rules, and notification preferences for your batch.

4

Monitor & Review

Track processing progress, review any failed documents, and verify the results meet your quality standards before final integration.

Resource Management

Large batch processing jobs consume significant system resources. Schedule intensive operations during off-peak hours to ensure optimal performance for all users.

Related Documentation
Learn more about document processing features